What is Managed Print?

Tri-State Copiers managed print services program, FleetCare™, has all of the components to fit your needs, whether your office utilizes four printers or 400 printers. Our program delivers the answers you need to questions you may not have known to be asking:

  • Are printers operating at full capacity?

  • Is frequent maintenance on a printer due to improper workload utilization?

  • Are we paying higher energy costs as a result of antiquated equipment?

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Advantages of Managed Print

Print Policy

Develop a Print Policy to regain control of your print environment.

Print Policy

Gain Printer Protection and receive guaranteed repair or replacement of devices for the life of the contract.

Auto Toner Replacement

Obtain Auto Toner Replacement—never worry about running out of toner again.

Specialized Printer Technicians

Access Specialized Printer Technicians with the experience of helping manage over 1 billion prints.

We're here for your business

At Tri-State Copiers, we offer custom managed printer services so our customers can focus on their core business. We monitor equipment, collect data, and streamline document management for both small businesses and large organizations with thousands of printers, copiers, scanners and fax machines across multiple locations. Our printer management services will ensure your staff has more time to focus on their tasks and responsibilities, while we focus on tracking and controlling your printing so your business can run efficiently.

How can Tri-State Copiers save you money?
Average printing costs can add up to 5%-10% of your total revenue. If unmanaged, these costs can easily spin out of control. At Pacific Office, we believe that an office assessment is the first step to reduce your overhead cost and improve workflow management. With our sophisticated equipment monitoring and analytical reporting, we analyze an organization’s printing activities and provide ongoing analyses, even as your business develops and grows.

Our Print Strategy:

Our strategy is simple: to design an optimized print landscape through advanced mapping software that lays out an interactive floorplan of all of our clients’ print assets. Here’s what that entails:

One of the first things we do is meticulously map out your office printers to identify how your fleet is currently being utilized as well as to determine how to streamline your devices for maximum efficiency. Check out two examples of our FleetCare™ maps below:

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Security and Managed Print Services:

At Tri-State Copiers, we know that security is a primary concern of modern Ohio businesses. To ensure data security upon installation of our Managed Print software, your Data Collection Agent (DCA) uses one-way communication. Only device data such as page counts and status are stored. No personal or user data is recorded. And, because the DCA does not collect, house, or transmit any information regarding the content of print jobs, Tri-State Copiers Managed Print Services have no impact on compliance regulations, including the Health Insurance Portability and Accountability Act (HIPAA).

In fact, employing Managed Print software actually makes your print environment much more secure. Consider the following:

  • Compliance – Comply with standards regulations more effectively with our Managed Print.

  • Oversight – Managed Print ensures the supervision and monitoring of your printer fleet at the individual and workgroup level.

  • Updates  Manufacturers provide periodic security patches for printers that can be difficult to stay on top of, particularly if your fleet is composed of a variety of different brands and types of machines.